Your data and the Data Protection Act


The University of St Andrews is registered as a data controller under the Data Protection Act 1998 (the "1998 Act"). We uphold the relevant data protection principles and process all personally identifiable information about you ("personal data") in accordance with the 1998 Act and other relevant legislation.

Personal data which you provide whether online, by email, telephone or post is held on and processed by computers situated at the University of St Andrews. We will retain this data for a reasonable period or for as long as the law requires. Our website and our computer systems have security measures in place with the aim of protecting the loss, misuse or alteration of personal data held by us.

All data will be treated confidentially and with respect for the benefit of the University and its constituent parts. The data is available to academic schools and units, the University of St Andrews American Foundation Inc., recognised alumni clubs, student groups and other clubs associated with the University, and to agents contracted by the University for purposes directly related to the interests of the University and / or its alumni.

We will not disclose any of your personal data to any third party, other than in circumstances set out in our privacy policy and/or where you have given us written permission to do so, unless we are required to do so by law. The data we collect is used for the following purposes:

  •     the distribution of University publications;
  •     the promotion of benefits and services available to alumni;
  •     notification of alumni events and of programmes involving academic schools and administrative units;
  •     fundraising appeals and programmes, which might include direct marketing and telephone campaigns by the University;
  •     and for research and audit purposes by administrative units and academic schools, which could include direct mailings to alumni.

You may view the information we hold on you or update the contact information previously provided to us by contacting the Alumni Relations Office (see contact details below). If you do not wish your personal details to be held by the University or to be used for any or all of the stated purposes, you have the right to have your data removed from the database or prevent processing for those purposes at any time. To do this, please inform the Alumni Relations Office, Development, University of St Andrews, Crawford Building, 91 North Street, St Andrews, Fife KY16 9AJ or via email to

For any general questions concerning Data Protection and the University of St Andrews please contact the University Data Protection Officer, IT Services, University of St Andrews, Butts Wynd, Fife, KY16 9AL.

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